How Does Personalization Improve Work Productivity?

How Does Personalization Improve Work Productivity?

The future workplace is yet to materialize, but it doesn’t stop us from thinking ahead to what it may look like. We know that unified communication and artificial intelligence are likely to feature heavily, but what about the ways in which we work?

Without even reaching into the future, we can utilize personalization methods, to help with email, productivity, and overall morale. Of course, team work is a vital part of any business, allowing deadlines to be met and new collaborative ideas to come to the fore, but in terms of individual targets and projects, focusing on number one is often the very best way forward.

What is Personalization?

Personalization is making use of apps and services which allow you to work according to your needs, personalized for you and you alone. We all work in different ways, and we all have different schedules and priorities, yet when items are personalized, it allows you to work in the way which fits you, whilst ensuring everything is prioritized and done in the correct order.

This has many benefits:

  • You will meet deadlines more easily because you have made the time to complete the correct tasks on time
  • You can set goals according to your time and state-of-mind
  • You can arrange your work week around other commitments, e.g. appointments or meetings
  • It is a way to eliminate stress in the workplace, because you are completing appropriate tasks on time, and you are not feeling pressurized throughout your workday and workweek
  • Your schedule, inbox, tasks, and notes are synced, making sure you are always on top of your game…no matter if at office, at home, commuting, or in-between meetings
  • Apps and services can accurately predict what you need to do/when/how to do it, because it will be personalized to your habits, needs, and usage and will improve with more time

All of this can be incorporated using technological methods. For instance, Knowmail personalizes your entire email experience, because it works according to your needs. It will prioritize your inbox automatically, so you focus on what matters and not on what arrived most recently. In addition, per your behaviors, personal predictions will save you time, keep you organized, and help you get things done quickly, efficiently, and moving forward no matter your location.

The more you use it, the more the patterns and habits are picked up, and the more the solution personalizes your working life.

Can you see how the future workplace, utilizing various types of technology, can help personalize our day and thus make us more productive? Various devices and services are designed to serve you, but once personalized according to your needs, they will only get you proceed better and better: prioritize tasks, data, goals, meetings, etc. All of it works according to what you need, and what you want. You don’t even have to think, the software does it for you thanks to Artificial Intelligence learning your persona.

Within this, you know that every deadline you have is going to be met on time, which will also reduce stress, and with it improve work life balance.

Personalization and Team Work Together

Of course, being able to prioritize and personalize your own tasks shouldn’t eliminate team work. There are going to be times when you need to work with others, and this isn’t going to allow you complete scope for personalization. In this case, you will need to learn to work effectively as a group as well.

In terms of setting and achieving goals, avoiding stress, creating a more stable sense of morale, and productivity overall, personalization and prioritization are vital directions to utilize and learn. Simply on a psychological level, being able to complete things without feeling pressured avoids procrastination, and it also allows you to feel more confident, and avoid making mistakes.

This is unlikely to change whatever the future workplace eventually looks like in the future, and if we can use this model, whilst taking on the new technological changes, productivity will surely be on the rise.

Eran Abramson
Eran Abramson

Eran Abramson has vast background in entrepreneurship, marketing, and content and is an editorial contributor at Knowmail, while also contributing tech and industry related coverage at ReadWrite. VentureBeat, LifeHack, and more.

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