No one else knows better about how email and productivity go hand in hand other than today’s most successful entrepreneurs. They’ve put in the hours, experimented with what works and what doesn’t, and have found the formula that makes them ultra-efficient.
While it seems that they are super human and actually have more hours in a day, the truth is they’ve just been successful in tweaking their habits to make email work for them and not the other way around. Thankfully today we already have the help of artificial intelligence-powered email solutions that make ploughing through the mountain of email daily so much easier while saving time and increasing productivity.
So if you, like many other professionals, struggle with sorting through your email, here’s what some of the most successful entrepreneurs have to say about it:
1. Elon Musk
“Communication should travel via the shortest path necessary to get the job done, not through the ‘chain of command’. Any manager who attempts to enforce chain of command communication will soon find themselves working elsewhere.”- Elon Musk (via)
In other words, direct communication is one of the best things you can do for efficiency and success. The use of email professionally can be your best tool for letting your managers know important issues in the organization.
2. Dale Carnegie
“A person’s name is to that person the sweetest and most important sound in any language.” – Dale Carnegie (via)
When it comes to email, addressing a recipient directly creates a more personal connection while helping to establish trust. It’s a way of saying that you know each other and that both of you are on the same side. While not all emails should start with a person’s name, if you’re trying to establish a point or a common ground, it’s a great place to start.
3. Richard Branson
“It may sound ridiculous, but my most important is to always carry a little notebook in your back pocket. I think the number one thing that I take with me when I’m traveling is the notebook. Make sure you can use it for ideas, for contacts for suggestions for problems and get out and address the issues. Your life will be that much better organized for carrying it.” – Richard Branson (via)
When you take notes with you at all times, and it doesn’t literally have to be a notebook – it could be digital, you can use this information to correctly remember important points and people to address on your next email. It will help you retain accurate information when communicating with people both in and out of your organization.
4. Mark Zuckerberg
“I think a simple rule of business is, if you do the things that are easier first, then you can actually make a lot of progress.” – Mark Zuckerberg (via)
Getting started is the first and most important way to reach maximum productivity. When you’re faced with dozens, even hundreds of emails a day like many of today’s entrepreneurs, it may seem overwhelming and daunting to get through them. Make use of your email system’s features to sort through the easy or urgent emails first during your prime mental time, and then work your way to the rest.
5. Steve Jobs
“There’s no excuse for employees to have any confusion after a meeting. An effective Apple meeting will include an ‘action list’, and next to each action item is a DRI – a directly responsible individual who must ensure the task is accomplished.” – Steve Jobs (via)
The world-famous entrepreneur knew the importance of focusing on the important tasks and being responsible for completing what you need to do. Use emails to clearly iron out DRI’s and action lists after each meeting and treat it like a contract stating your commitment to getting things done.
6. Henry Ford
“Improved productivity means less human sweat, not more.” – Henry Ford (via)
Ford knew everything about productivity even way before email was invented. His golden nuggets of wisdom ring true today more than ever. Instead of spending your day going through less important emails, focus your time on what’s important because it makes the difference between working smart and working hard.
7. Oprah Winfrey
“Real integrity is doing the right thing, knowing that nobody’s going to know whether you did it or not.” – Oprah Winfrey (via)
In the world of digital communication, too many people sacrifice integrity for productivity. Be a force of change to upgrade your email habits and apply professionalism and integrity at all times. Before you send each email, think about the possible consequences of your email being seen by the public.