Work meetings at work can make many people a bit squeamish, as they’re more often than not absolute productivity disasters. They dread having to sit in on these meetings. Why is this? Many times, a meeting is held and the reason for why this meeting was held is something the staff question.
The key to any meeting is ensuring that it is effective. After all, there is no reason to pull workers from their regular jobs in order to have them listen to items that do not really pertain to them. This is where many business leaders have issues. They are not taking the time to ensure that the meeting they call their staff to is effective. And when something is not effective, then essentially it is a waste of time.
For this reason, all business leaders need to ensure that they are taking the time to hit certain elements of a meeting to ensure that it was worthwhile Remember, an effective meeting is going to be one that people walk away from with purpose, it is to the point, and employees are not feeling as though they are wasting their time. Just, how can you do this? Remember these meeting tips!
1. Know Your Purpose!
What is the reason for the meeting? This is vital to know, and it is just as vital that you communicate this to those who are attending the meeting. Remember, studies suggest that the first five minutes of any meeting is when people will start to either pay attention or lose interest. If you have a purpose and outline it for everyone, they are going to be more likely to pay attention.
2. Always Start a Meeting on Time
There is nothing more annoying than a meeting not starting on time. When you are late at starting a meeting, everyone in attendance gets a little grumpy. And when this happens, people are not going to pay attention to what is being said, instead they are stewing on the fact that the meeting did not start on time.
3. Open Discussion at Meetings Help
When you encourage everyone to have an open discussion during your meeting, you are including everyone. This can make any meeting more effective, while also making everyone feel as though they have a voice. Workers are more likely to be effective in a meeting when they know that their voice is being heard.
4. Do not Dwell on Topics
When you introduce something to the meeting and this is talked about, be sure that the topic is closed before you move on. Do not allow the entire meeting to keep coming back to this point. That is wasting everyone’s time and not making good use of the meeting time.
5. Always Summarize the Main Points at the End of the Meeting
Whatever you have had your meeting about, you need to summarize the points that have been made throughout the entire meeting at the end. Be sure that you talk about any decisions that have been made, and any other points that you need to remind people of.
It is also a great idea to send an email that summarizes the meeting for those attending, and if it is truly important, then Knowmail itself will notice and make sure others are aware of it in a timely manner.
6. Have Rules in Place for the Meeting
You do not want everyone to feel as though this a rule free meeting. For example, have a rule about how decisions are made, such as the majority rules. The rules are something that everyone should be aware of before the meeting. For this reason, you may want to send out an email about the rules and how the decorum should be while in the meeting.
7. Have a Schedule for What Will be Discussed
A meeting shouldn’t last all day. However, you do need to have a schedule of what is to be discussed. You may find that the subject is one that takes more time than you thought. The key is to remember that everyone has other things to do throughout the day. For that, you should also make sure to schedule meetings accordingly for participants.