With the New Year upon us, why not make a resolution to improve our email productivity?
There are many simple tips you can utilize which will not only effectively give you more time in the day but will also ensure you are on top of your work and hit deadlines in the process. These tips aren’t difficult to implement, and you’re likely already doing many.
So, without further delay, let’s check out 7 work email productivity tips you can start immediately:
Delaying Email Delivery
Replying immediately to incoming email may seem like a quick and productive choice, yet it actually may not be benefiting your cause. Taking some more time to consider a better answer, research further, and sometimes even letting our frustration to settle can help us in the short and long run. In such cases, delaying email delivery will allow you to begin the process, along with extra time to avoid any issues and make sure the right email is being sent.
Don’t Always Answer Emails Straightaway
In addition to previous note, answering emails too quickly is a total productivity killer. This means you’re constantly dipping in and out of your inbox, sending messages, distracting yourself throughout the day, and then going back to your original task. Instead, give yourself set times to check your inbox and answer messages, e.g. two or three times per day.
To BCC or Not to BCC?
Are you sending emails to those who don’t really need them? Many of us BCC (blind copy) several people into totally irrelevant messages. Learn to be BCC savvy and know how to use BCC in an email properly, to save time on your side but also help others by reducing their email overload.
Know When to Email, and When Not to
Unfortunately, many people use email for everything, whether it’s urgent or not. Know when to email and when call is preferred, and you’ll save yourself time and stress. If something is urgent, it’s always better to pick up the phone, tell the person, and hopefully your part in it is done. If you email, you constantly have to check whether the person has the information or not – not at all productive.
Try the Five Week Folder
How many times per day do you sit there wondering whether to delete an email or keep it around a little longer? Set yourself up with a folder and store emails for five weeks only. You shouldn’t need anything any longer than that. Then, set that folder up to automatically delete anything which hits the five weeks of age mark. Time saved!
Be Outlook Productive
If you use Outlook, you’ll know that there are a million features, and half of them you never use. By being Outlook savvy, you can save yourself a large amount of time and make yourself more productive overall. So, consider the following:
These will save you time!
Manage your Emails Effectively
There are three things you need to know about managing your emails effectively – when, what, and where. Firstly, when should you check emails and send them? Secondly, what should you keep and what shouldn’t you keep? Also, what should you send and what should you call about instead. Thirdly, where should you send emails and where should you store them? Managing your emails effectively with the three Ws will make you more productive.
These are 7 work email productivity tips you can start right away and see an immediate difference.
Are there others you feel are quick to implement and are a must for others?