For most of us these days, much of our work revolves around email. As a result, we’re sending email messages at all sorts of hours of the day and week. And with so many of our messages arriving on a smartphone, there’s good reason to take some care about controlling when our messages actually arrive.
Using some sort of Delay Email Delivery allows you to schedule your outgoing email for when its’ most likely to have maximum impact and maximize your chances of getting the outcome or quality reply that you want.
Here are 7 reasons to use Delay Delivery for your outgoing messages
1. Write email when it best suits you
Using Delay Delivery allows you to write an email at a time that suits you but have it arrive at a time that best suits the receiver. This means you can write email days or even weeks in advance and have the message arrive at an appropriate time for the receiver. Many write an email and then save it in their Drafts folder to send some time later. And how many times have they then forgotten to do that? By using Delay Delivery, you don’t have to remember to go back to the Drafts folder and send the message later.
2. Allows your email arrives at an optimal time
There are times of the day and times of the week that are more suitable than others for your message to arrive. For example, recipients are more likely to respond (and with a lengthier reply) earlier in the week.
3. Provides opportunity to edit later
Using Delay Delivery allows you to go back to a message and make any edits or improvements before it is sent. For example, you might wish to ‘soften’ a harshly worded message or add some details or an attachment not thought of when it was originally composed.
4. Reduces chances of your email being missed
Using Delay Delivery helps to avoid your message getting lost in the ‘morning purge’ by your recipients. If you send a message ‘after hours’ it could be sitting in your recipient’s inbox along with dozens of other messages when they check their inbox in the morning. Amongst these will be a host of spam and other low priority messages that will have the recipient in a ‘delete’ or ‘purge’ frame of mind – there’s a risk your message could be lost in this process!
5. Avoid getting caught up in email ‘ping pong’
When you send a message, your recipient might reply very quickly, while you’re trying to focus on other messages or tasks. If you then reply, you can get caught up emailing back n’ forth, often in a chain of low-value conversations.
6. Helps to manage expectations
For leaders and managers, using Delay Delivery helps you control expectations and have influence with others. When you send a message that arrives at odd hours, recipients will wonder if they are expected to respond straight away or soon or sometime later – it’s difficult for them to know just when they are expected to respond.
7. Enhances your professionalism
Using Delay Delivery to have your message arrive at an appropriate time during business hours enhances your professionalism – you’re not seen to be setting a bad example by writing an email at all sorts of odd hours of the day or on weekends.